212-564-6500 info@joelpaul.com

Our client works on behalf of the Jewish communities in Canada, the United States and Mexico in support of Israel, in the battle against anti-Semitism, racism and issues pertaining to human rights.

The position requires the ability to work efficiently in a fast paced environment with a high degree of attention to detail and accuracy. Excellent communications skills and the ability to interact with prominent individuals with a high level of professionalism and confidentiality and trustworthiness are required. The position offers a great opportunity to learn about Israel-related issues and Jewish communal concerns.

Responsibilities:

  • Assist with meetings arrangements for board members, guest speakers, and different committees, note taking, drafting minutes and summaries
  • Provide smooth bridge for communication between the Executive Director (ED) staff, key contacts, member organizations, and the public with which we communicate
  • Manage incoming/outgoing telephone calls and track messages
  • Arrange ED appointments and maintain active calendar of professional engagements
  • Obtain and compile information to assist ED with preparation for meetings, for speeches
  • Communicate with individuals including UN staff and important officials, and lay leaders on behalf of ED
  • Draft and send correspondence
  • Type/revise dictated and written communications, transcripts and other documents
  • Coordinate travel plans and related arrangements
  • Coordinate arrival of visitors and packages to high security office
  • Update and maintain accurate information in database; run reports and lists
  • Executes/follows up on day-to-day priorities as assigned: maintains information files, processes paperwork, dictation
  • Work with confidential information

In addition, the Executive Assistant will follow up on related duties and special initiatives as assigned by ED.

Qualifications:

  • BA degree plus minimum 3 years office experience preferred
  • Thorough knowledge of standard office administrative practices and procedures
  • Proficient in relevant software including MS Office Suite
  • Excellent organizational skills and attention to detail
  • High motivation, flexibility, discretion, confidentiality, ability to work in a small but dynamic environment that is mission-driven and results-oriented
  • Ability to manage multiple priorities, sometimes under pressure and time constraints
  • Ability to work collaboratively with other staff members
  • Background knowledge of current events in Israel and the Middle East very helpful
  • Some familiarity with Jewish community organizations and priorities

Benefits:

  • Health insurance, vision, dental, other benefits
Joel Paul
Apply For This Position
Allowed file extensions are doc, docx. Max file size is 2 MB. Please submit your resume in MS Word format only.